wflow.com simply automatizes

wflow.com simply automatizes

document circulation
data mining
approvals
accounting entries
archiving

Benefits of using the service

for accounting firm

No need to repeatedly ask clients to supply documents. Receiving all documents on time.

for accounting firm

Digital archive saves costs associated with having to maintain paper invoices.

for accounting firm

Evidence of the client not providing documents before deadlines.

for clients of accounting firm

All admin tasks related to accounting are fully automated.

for clients of accounting firm

Approving invoices and selecting invoices for payment on the portal; the option to choose a cost center.

for clients of accounting firm

An online electronic archive for storing accounting records and reports.

Customer Cooperation and Workflow

  • Multi-level approval workflow of any documents by customer
  • Email notifications for approvers
  • Substitution of approvers (e.g. vacations)
  • Automated documents entry using email, web application, public API or mobile app
  • Transparent and secure document hand-over
  • Break-down of costs by customer per 3 cost objects (cost center, project, activity)
  • Locking of posted documents by accountants to prevent unathorized changes
  • Process optimization during portal implementation
  • Document workflow is simplified and runs faster

Long-term archiving and Document management system

  • User-defined metadata on any file and document
  • Easy and fast document search, using user-defined metadata
  • Qualified electronic signatures and qualified timestamps
  • Long term document archiving according to legislation requirements (eIDAS)
  • GDPR compliant

Interfaces to other systems

  • Out-of-the box integrations to 5 ERPs ready, possible to Interface to any ERP system or data extraction software (including registers)
  • Documents on portal are accessible directly from ERP

Others

  • Co-branding of customer portal by your own logo
  • Czech, Slovak, German and English language mutations
  • Mobile application for document entry
  • Web application optimalized for mobile devices, approvers can approve documents from mobile device

Data Security

  • Ebanking-like data security level
  • Management of access rights per users, companies and documents
  • Two factor authentification using mobile app

Auditability and Transparency

  • History of communication linked to files and documents
  • Full Audit track and complete history of all actions done on any file and document
  • Documents versioning
  • Deleted files can be restored (within 1 month)
  • Visibility of all documents waiting for approvals
  • Data centralization
Show full list of functionality
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From CZK 349 per month for the whole company

No start-up costs, a low monthly fee. No need to install anything.
No need to invest in other HW equipment.

Start with wflow

References

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How wflow.com works

Take a look at the procedure.

Scanned invoices and recepts are uploaded to wflow.com

Customer can hand over primary documents using email, web app or easily scan them using mobile app wflow.com

1
Scanned invoices and recepts are uploaded to wflow.com

Data extraction in Rossum

Structured data from invoices and reciepts are automatically extracted by AI in Rossum service

2
Data extraction in Rossum

Extracted invoices are transfered to wflow.com

All the extracted data as well as primary document are listed in simple yet powerful overview

3
Extracted invoices are transfered to wflow.com

Invoice approval and payment

Customer approves invoice or recept (can be on more approval levels). Invoice can be paid using ebanking mobile app by scanning generated QR code

4
Invoice approval and payment

On line integration to CZE major ERPs

After finishing of approval workflows we integrate data to ERP by pre built interface.
5 ERPs connected, further incoming

5
On line integration to CZE major ERPs

Long term document archiving

Compliant with eIDAS , using qualified digital signatures and qualified timestaps

6
Long term document archiving
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Try wflow.com today

Try it 14 days for free.

Start with wflow

Software Integration

Software Integration

Partners

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Technology and security

PaaS

The wflow.com service uses PaaS (Platform-as-a-Service) on the Microsoft Azure platform.

GDPR compliant

All infrastructure and the wflow.com service platform are operated in top, certified Microsoft data centers located within the EU (GDPR compliant).

TLS/SSL

All communication between the server and client is secured by TLS/SSL, i.e. HTTPS protocols, and is certified by Microsoft CA. The OAuth2 protocol is used for ensuring access authentication.

MS Azure

Ensures transparent encryption, decryption and key management.

Encryption

Microsoft Azure servers use the 256-bit Advanced Encryption Standard (AES) for encrypting data. This is the encryption standard used by the banking sector and the US Army.

99.5% availability

The guaranteed SLA for the total availability of the wflow.com service is 99.5%.

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Try it free

wflow helps with the transition to electronic accounting.
Deployment is simple and fast.

Start with wflow